Want to increase your company's equipment and service sales through marketing and promotional programs but don't have the big ticket budget for advertising or promotion?

Try using an inexpensive but effective Newsletter E-mail Marketing program.

What is Newsletter E-Mail Marketing?

The purpose behind newsletter marketing would be to promote your company's products and services, and to enhance its image and reputation as a professional, dependable, and knowledgeable entity.

Newsletter marketing offers some of the benefits typically gained from On-Hold Promotions, in that it informs the customer about promotional specials or new items and services offered by your company. But an added advantage to you is that your promotional message is delivered to your customers or prospects on a regular basis, rather than your waiting for your customers to hear your promo message only when they call your company and are put on hold. In addition, your newsletter's content gives your prospect motivation to open your newsletter and read it when he receives it.

How is all this accomplished?

A weekly--or monthly--newsletter with your company name, logo, and promotional information is created, along with news, tips, articles, advice, and information which are all selected on the basis of their potential interest to your customers. After your newsletter is approved by you, it is then E-mailed to a list of customers or prospects of your choosing.

Newsletter Format and Content

Your newsletter format is designed with these factors in mind.

• Contents of each issue includes current and of particular interest to business people
• New information, tips, news, advice, include articles and announcements about services, products, and new technology (excluding items which might promote your competitors, their services, or products), is chosen from professional articles and news releases, and replaces old copy from previous newsletter issues.
• Your company name and logo are displayed in a prominent location on each newsletter intended to project the impression that the newsletter is created and published by your company, or at least that your company is an expert in this field.
• Advertisements (except for your company promotions) from other vendors are not published in the newsletter.
• Your Company Promotions

Each newsletter will feature a special column or space designed to promote your company, its products, and its services, such as:

• Monthly equipment or services pricing discounts
• Promotional information about your company, such as new equipment and services you are adding to your line
• Special recognition, awards, or achievements of your company's executives or employees
• Personnel or management changes at your company
• Changes in company policies and services

Newsletter Service

A Newsletter service is one that is in business to help create and mail newsletters. In addition to mailing your newsletter, these services typically include reports that tell you which recipients actually open E-mails containing your newsletter.

How does this newsletter process work?

A simple four-step procedure allows you to choose your newsletter content and send it to selected prospects or customers, without printing costs or postage. All you pay for is a small fee for using the newsletter service (usually $.01 to $.02 per E-mail recipient). Or, if you work with a service that designs your newsletter and writes copy for you, there will typically be a small fee for that.

Step 1: You choose the template and format which you think will be of greatest interest to your prospects who receive your newsletter, along with a format which best represents your company, its services, products, and its policies.

Step 2: You create (and submit to your newsletter design service, if you have one) monthly specials, promotions, or news about your company (such as new products and service, upgrades, monthly pricing specials, etc.) which you'll want inserted into your newsletter template.

Step 3: Your template (if you use a design service) with your inserted company information is submitted to you for your approval.

Step 4: You E-mail your final template to a list of customers and/or prospects you have added to your E-mail list. (You can also print the one-page template to be used as a stuffer, hand out, or prospecting piece)

Using your newsletter for promotion in prospecting or in presentations to prospective customers

By including prospective customers in your Newsletter E-mail list, you keep your company name information in front of prospective customers, so that when they decide to purchase systems or service you can provide, your company will be one which the prospect contacts for quotes or information.

In following these simple steps, even a manager with little or no experience in newsletter marketing will be able to easily create an effective tool in marketing his products and services.

Garry Steck is publisher of Telcom Today, a newsletter for managers of telephone sales and service companies across the U.S., in addition to his 30 years as an independent telecom consultant. Among his most successful marketing programs, he lists newsletters as being near the top. He says a large portion of his new clients came to him as a result of his company's newsletters.